Job Description
Description Under the direction of the Morris County Superintendent of Schools or designee, performs varied clerical and administrative support functions related to the business operations of the County Office. Provides assistance to local school districts in areas including budget development and submission, annual financial reporting, transportation, and related compliance requirements in accordance with New Jersey Department of Education (NJDOE) statutes, regulations, and guidance. The position will also support functions related to special education services provided by the County Office, including coordination of documentation, data collection, and related administrative processes as required. Work involves frequent interaction with County Office staff, school district personnel, and the general public. Serves as a liaison between local school districts and the NJDOE by facilitating communication, supporting the implementation of state requirements, and promoting compliance with applicable laws and procedures. The position requires the ability to work in a fast-paced environment, manage multiple priorities, maintain a high level of accuracy, and handle confidential and sensitive information with discretion.
Essential Functions and Responsibilities - Provides guidance and technical assistance to school districts regarding budget development, submission timelines, and NJDOE reporting requirements
- Assists in the review, tracking, and processing of school district budget submissions and supporting documentation for completeness and compliance
- Supports the collection, organization, and maintenance of annual financial reports and required district filings
- Responds to inquiries from school districts, vendors, and the public via telephone and electronic communication in a timely and professional manner
- Reviews NJDOE regulations, guidance, and communications to support district compliance with business and fiscal operations
- Distributes NJDOE reports, updates, and official communications related to budgets, transportation, and fiscal matters
- Communicates district feedback, concerns, and questions to NJDOE as appropriate
- Reconciles state data system reports with district submissions to ensure accuracy in budget, transportation, and financial reporting; identifies and assists in resolving discrepancies
- Maintains organized and confidential electronic and paper records in accordance with established procedures and retention requirements
- Utilizes Microsoft Office (Excel, Word, Outlook) and Google Workspace to support data tracking, reporting, and communication functions
- Assists with transportation-related processes, including coordination of data collection and support for district reporting requirements
- Supports business office functions related to special education, including coordination of fiscal documentation and required reporting
- Operates and navigates state and county data systems; demonstrates the ability to learn and adapt to new systems as required
- Promotes effective department communication, coordination, and cooperation
- Performs general clerical duties and other related tasks as assigned
Qualifications - Knowledge of standard office practices, procedures, and equipment
- Ability to communicate effectively, both orally and in writing
- Ability to maintain accurate records and organized filing systems
- Ability to work independently and manage multiple assignments in a deadline-driven environment
- Ability to establish and maintain effective working relationships with staff, school districts, and the public
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office applications, particularly Excel and Word; familiarity with Google Workspace preferred
- Ability to learn, interpret, and apply NJDOE regulations and procedures related to school finance and operations
- Strong attention to detail and ability to work with numerical and financial data
- Experience with database or customer relationship management systems (e.g., Salesforce) preferred
Location Morristown, NJ 07960
Job Tags
Work at office, Local area